How productive are you?

The #1 tactic for me to be productive is “Lazer Focus.”  When you are Lazer Focused you can move mountains! Read the post for 7 more productivity tools.

Have a great day!

John

8 Productivity Hacks to Get Out of To-Do List Purgatory

You feel like you can’t get anything worthwhile accomplished today, yet the tasks keep piling on.I call it “To-Do List Purgatory” because it’s a hellish rut where important tasks never seem to get done. I’ve been there often enough to share with you my best methods to stop yourself from getting trapped. Use these following 8 productivity hacks and get out (and stay out!) of to-do list purgatory:

1. Hit Restart

Rewrite your task list and give yourself a realistic selection of things you can do today. It makes no sense to create a giant laundry list of things that you’ll never get done. Make tasks that fit into the time you have available. Spend 5 minutes each morning preparing a daily to-do list with a handful of priority tasks that you know you can accomplish today. Park the tasks you don’t see doing today on a holding list for another day.

2. Use Laser-Focus

Everyone should have a “Laser-Focus Mode” where they shut out the world and concentrate with intense focus. Set a timer for 15 minutes and commit to working with laser-point focus on one and only one task. Once you get going you’ll find it’s an addictive habit. Assist this process by creating an uber-productive atmosphere: close your door, turn off your phone, and unplug from the internet.

3. Toss ‘Em Out

Sometimes you take for granted that something must be done just because it’s on your list. Retrain yourself to know it’s not always the case. When in doubt, the best way to see if something is truly a priority, delete it from your list. It’ll come back if it’s truly something important.

4. Choose Your Big Three

Each day, you need to declare three clear-cut priorities to which you should focus most of your energy. Choose the tasks that offer you the highest yield per hour of effort. Yes, I know you have much more to do, but it’s important you learn to take advantage of the 80/20 rule, where 80% of your success comes from the top 20% of your daily tasks.

5. Eat that Freaking Frog

Start your day doing the worst task possible and you’ll have a much easier time working through your to-do list. Too often, we avoid those “ugly frog” tasks we hate. That, in turn, creates a black hole affect where other tasks are sucked in and your list grows totally stagnant. There’s a good reason eating the frog is one of the top procrastination tips – it works! Don’t trick yourself into thinking you need to start your day slowly, you’ll never get started.

6. Improve Your Grammar

Re-write each task so your list offers detailed instructions. Don’t just write the words “do budget” — it’s a daunting and unapproachable statement. Instead, create phrases that begin with a verb and offer clarity as to the outcome. “List monthly bills due.” If your task can’t be turned into a specific action, it needs to be broken down into smaller steps, as I did in this example.

7. Set Deadlines

Setting deadlines for your major daily tasks is an effective way to keep focused during your task time. You’ll be amazed how much more gratifying it feels to maintain start-stop points in your task times. The structure of time constraints offers you a tangible comfort zone for doing your work, and it offers a much greater sense of accomplishment than the alternative — working until someone or something else distracts you.

8. Just Keep Moving

The next time you find yourself getting stuck in your day feeling like you’re not getting anywhere and not knowing what to do next, there are two simple choices. Do the next thing you can think or, or quit the task and move on to the next one. Either way, don’t let yourself freeze up… it eventually leads to procrastination and futility. Keep yourself moving and maintain your momentum — it’s the lifeblood of having a productive day. Remember, your best bet is to avoid to-do list purgatory altogether. It’s truly just a matter of making a well-defined, list of priority tasks and following through on your commitments to that list each day. Do this and you’ll be in productivity heaven. What’s your sticking point each day? Please share with me in the comments section and I’ll do my best to offer a tip that best fits you. (Photo credit: Frustrated Businesswoman via Shutterstock)

Jeff Doubek believes time management success is just a few good habits away for anyone wanting to achieve their dreams. You can find his practical tips and tricks for getting more done, finding work-life balance and reaching your goals at the Day-Timer Blog. Having challenges with your time? Go “Ask Jeff.”

About Kelly Business Advisors, LLC

Early in his career John started-up and sold 7 years later a Moving and Storage Company in Milwaukee. He acquired and was President of Kelly Pickle Company f/k/a Bond Pickle Company, in Oconto, WI for 12 years. Built a monthly round-table networking group of manufactures in Oconto. Developed marketing plans, sales plans, products and implemented lean manufacturing practices with many North American companies. Worked with non-profits as both a front line leader and behind the scenes. He is active in his church, a member of the Green Bay Chamber of Commerce,Business Networkers International (BNI) and now is joining the Green Bay Downtown Rotary.

3 thoughts on “How productive are you?

  1. Yeah I agree, why not break the first goal up into smaller ahbceveaile goals? Get organised and write everything down so when you do achieve something and get something done you can tick it off the list and this visual will show you what you have done! Goodluck!

  2. Fantastic blog post. I was checking constantly to this weblog & Im really inspired! Extremely helpful information, especially the third part. I really need this kind of information. I was seeking this kind of knowledge for quite some times. Thank you and good luck.

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